What document types does it read?

Any document type: PRL training certificates, TPC, medical fitness checks, liability insurance policies, PPE handover records, risk assessments, RNT and RLC, among others. The list of types is configurable, not fixed out of the box.

How does it decide if a document complies?

You write the rule in plain language — e.g. 'the TPC must be valid' or 'insured capital must be €600,000 or more' — and the system evaluates every document against that rule, with the exact reason for the failure and the evidence highlighted in the source document. If something stops complying later, it flags that too.

How does the contractor find out something is missing or wrong?

They get a direct notice with the exact reason, without anyone on your team writing the email. If they don't respond, the system reminds them again and escalates to the responsible person, instead of sitting in an inbox.

What happens if a document expires after being validated?

The validity date is recorded from day one, and the renewal notice fires before it expires, not after. That's the end of the parallel expiry spreadsheet.

Does site access depend on this?

Yes, if you configure it that way. Every contractor has a clear status (authorized, conditional or suspended) that can feed directly into the decision of who works on site, instead of sitting in a report nobody checks in time.

Where is our data stored?

Within the EU, with self-hosting available in your own infrastructure if you need it. anyformat is GDPR and ISO 27001 compliant.

We work with several clients and each asks for something different — does this help?

Yes. You configure different rules per client or site without re-uploading or re-reviewing the same documentation multiple times with different criteria each time.

Guide · Infrastructure & construction

Avoid fines of up to ~€1M
by automating your contractor process

On every site, dozens of contractors submit certificates, insurance policies and training records that have to be checked one by one. If one is missing or expired, the legal liability doesn't sit in a folder — it sits with the site manager and the safety officer.

99% extraction accuracy|5x faster than manual review|100+ document formats

Onboarding complete

All 4 operators were validated

TPC expired

PRL training expired 12 days ago

Trusted across leaders like

The problem today

CAE review is done by hand, and it shows

Document by document

It's reviewed manually

Training certificates, medical checks, insurance policies, TPC, RNT and RLC — dozens per contractor, hundreds per site. Someone reads them one by one and types in the dates.

No real visibility

Validity periods expire without warning

A compliant file today is a violation in 40 days without anyone touching it. The parallel expiry spreadsheet is proof the platform doesn't warn you in time.

Mismatched criteria

Five different platforms

Every client imposes its own. The same documentation gets uploaded and reviewed several times, with different criteria each time.

Five steps,
from scan to notification

You only review. Reception, ingestion, processing and notification, fully automated.

Why anyformat

It's not paperwork control,
it's compliance control

You only review. Everything you used to execute and lose time on now runs on our side.

We read even the hardest document

Scans, stamps and handwritten signatures — we detect every format

We show the exact reason for every failure

Define the rule in plain language, the system gives you the verdict and the evidence.

A status, not a folder

Authorized, conditional or suspended. Every contractor has a clear status that decides site access, with no manual review.

Ready for an inspection

Every piece of evidence cited back to its source in the original document

Sicherheit und Zertifizierungen

Sicherheit auf Enterprise-Niveau

anyformat erfüllt die Sicherheits- und Compliance-Anforderungen von Unternehmen von Haus aus, damit Teams Dokumenten-Workflows bedenkenlos in Produktion betreiben können.

DSGVOPersonenbezogene Daten werden nach DSGVO-Standards verarbeitet, mit Datenresidenz in der EU.

ISO 27001Unabhängig nach ISO 27001 zertifiziert für das Management der Informationssicherheit.

Self-HostingBetreiben Sie anyformat in unserer Cloud, in einer dedizierten VPC oder vollständig self-hosted in Ihrer eigenen Infrastruktur. Ihre Daten bleiben genau dort, wo Ihre Richtlinien es verlangen.

Zum Trust Center

Download the free CAE compliance guide

Downloadable guide + free credits to try anyformat with your own contractor documents

Free credits are activated when you create your account. Create a free account →

Frequently asked questions

Answers to the most common questions about anyformat and CAE compliance.

No. You keep using it for storage, portal access and site access control. anyformat reads and validates what the contractor uploads before anyone has to check it by hand — it's a layer on top, not a replacement.

Avoid fines of up to ~€1M
by automating your contractor process

99% extraction accuracy|5x faster than manual review|100+ document formats

Five steps,
from scan to notification

You only review. Reception, ingestion, processing and notification, fully automated.

It's not paperwork control,
it's compliance control

You only review. Everything you used to execute and lose time on now runs on our side.

We read even the hardest document

Scans, stamps and handwritten signatures — we detect every format

We show the exact reason for every failure

Define the rule in plain language, the system gives you the verdict and the evidence.

A status, not a folder

Authorized, conditional or suspended. Every contractor has a clear status that decides site access, with no manual review.

Ready for an inspection

Every piece of evidence cited back to its source in the original document

Avoid fines of up to ~€1M
by automating your contractor process